How do you automate Fishbowl PDF imports?

Fishbowl PDF import can be automated using Truss. Truss uses generative AI to read vendor PDFs, invoices, or photos, extracts the line items, and automatically creates synced Sales, Purchase, and Transfer Orders directly inside Fishbowl Inventory.

Can you eliminate manual order entry in Fishbowl ERP?

Yes. By deploying AI order intake software like Truss, businesses can completely eliminate manual data entry. The system automates order processing and saves operations teams an average of 10+ hours per week.

AI-POWERED ORDER INTAKE FOR DISTRIBUTORS

STOP MANUALLY ENTERING PDF ORDERS INTO FISHBOWL

Truss reads your vendor PDFs and syncs them directly into Fishbowl as Sales Orders, Purchase Orders, or Transfer Orders — automatically.

Save 10+ hours a week on vendor order entry.

Snap a photo with your phone — Truss handles the rest. PDFs, screenshots, and phone photos all work.

Stop Manual Entry Watch Demo See How It Works

All plans include a 7-day free trial. Business email required. No credit card needed. Set up in minutes.

Human approval before syncBuilt specifically for FishbowlNo credit card required

Construction professionals reviewing plans together

AI WITH HUMAN APPROVAL — YOU STAY IN CONTROL

Review every order before it syncs
Transparent confidence scoring on every SKU match
Fishbowl validation before anything posts
Full audit trail of every sync event
Optional automation available when you're ready

ELIMINATE THE BOTTLENECK

Truss acts as your order intake layer — sitting between your vendors and Fishbowl, eliminating the bottleneck of manual data entry before it ever slows your operations down. Every vendor order that comes in gets parsed, mapped, validated, and pushed to Fishbowl automatically. Your team stops re-entering data and starts focusing on the work that actually moves your business forward.

See a vendor PDF become a Fishbowl order in under 30 seconds.

AUTOMATE PURCHASE ORDER INTAKE DIRECTLY INTO FISHBOWL INVENTORY

Turn Supplier PDFs into Fishbowl Purchase Orders. Turn Customer PDFs into Fishbowl Sales Orders. In seconds, not hours.

ELIMINATE MANUAL DATA ENTRY WITH AI-POWERED DOCUMENT PARSING

Turn Supplier PDFs into Fishbowl Purchase Orders. Turn Customer PDFs into Fishbowl Sales Orders. Truss extracts order numbers, SKUs, quantities, and install dates automatically — no retyping, no errors.

SMART SKU MATCHING

AI-powered fuzzy matching maps supplier SKUs to your inventory products. Auto-approves high confidence matches.

SAFE SYSTEM SYNC

GREEN/YELLOW/RED sync health check validates every order before it touches your Fishbowl data — nothing syncs until you approve it.

"I built Truss after spending 10–15 hours a week re-entering vendor orders myself. So I built the tool I wished existed."

Jonathan Ward

Founder, Truss

Questions before signing up? Email or text me directly.

joncward@trussapp.online Text (803) 528-4881

BUILT TO GIVE YOU YOUR WEEK BACK

What used to take hours now takes minutes.

5–15+

Hours saved / week

Stop the manual order entry grind. Get your team back to the work that actually moves the business forward.

100%

Human-approved syncs

Nothing pushes to Fishbowl until you approve it. Review orders instead of retyping them.

< 30s

PDF → Fishbowl

Vendor PDFs, screenshots, and phone photos become Fishbowl orders in under a minute.

SIMPLE, TRANSPARENT PRICING

Choose the plan that fits your business. Start with a 7-day free trial — business email required.

If one employee spends an hour a day re-entering vendor orders, Truss pays for itself in days.

STARTER

$99/month

For growing businesses

Up to 75 orders/month
200 SKU mappings
AI-powered PDF parsing
3 team members
Email support

Start Free Trial

QUICK QUESTIONS BEFORE YOU START

Five answers that cover what most folks ask first.

WHAT DO I NEED TO GET STARTED?

Most customers are connected in about 15 minutes.

No developer required for most Fishbowl setups.

Technical setup details

Before you begin the Setup Wizard, here are the four things you need to have on hand.

Step 1

YOUR FISHBOWL SERVER URL

This is the address Truss uses to connect to your Fishbowl. It looks like one of these:

Self-hosted (LAN):http://your-public-ip:28192
Fishbowl Hosted Services:https://yourcompany.fishbowlhosting.com

Don't know it? Check the Fishbowl login screen on your computer — it's usually pre-filled there. If not, check with whoever set up Fishbowl for your company.

Step 2

YOUR PERSONAL FISHBOWL USERNAME & PASSWORD

Use your individual Fishbowl login, not a shared account.

This matters because every order you sync through Truss gets logged in Fishbowl under your name, giving your business a clean audit trail.

Step 3

ADMIN ACCESS IN FISHBOWL

During setup you'll need to approve Truss as an integrated app inside Fishbowl. This is a one-time action that takes about 30 seconds.

If you're not a Fishbowl admin, ask your administrator to do this step before you begin.

Step 4

YOUR FISHBOWL SERVER MUST BE REACHABLE FROM THE INTERNET

If your Fishbowl runs on your office network, port 2456 or 28192 needs to be open on your router — check your Fishbowl Server settings under the API tab to confirm yours.

Tip: Ask your IT person if you have a Static IP. If your IP address changes after a router reboot, Truss may lose the connection and you'll need to update your Server URL in Settings.

If you use Fishbowl Hosted Services, this is already handled — your server is publicly reachable and no port forwarding is needed.

READY TO AUTOMATE YOUR OPERATIONS?

Built for distributors and suppliers who are done re-entering vendor orders by hand.

Start Your Free Trial

White Glove Onboarding — Work directly with the founder during setup. You can be syncing your first order within 15 minutes.

Human approval before syncNothing pushes until approvedNo credit card required

Questions before you start?

You're talking directly to the founder — not a support bot.

Jonathan Ward | joncward@trussapp.online | (803) 528-4881